2009 SPRING CONFERENCE
FINAL FINANCE REPORT
POST CONFERENCE MEETING
The Spring Conference was held in Iron Mountain May 15-17, 2009 at Pine Mtn Resort.
NAME TAG

 

          Registration/Flyer

 

Area 74

 

Recovery, Unity, & Service...

 

 

CONFERENCE WORKSHEETS

 

Celebrating the trillium

 

 

 

 

Conference Planning notes 5/9/09

Donuts will be provided by Pine Mt. with a maximum cost of $200 for the Hospitality room.
Local AA Meetings will be posted by the registration table.  Also, an alternate lunch site will be posted there.
Al-Anon will be in the Hospitality Room Friday evening and Saturday Morning from 7 to 9.
The menu is a Prime Rib and Pork Tenderloin buffet.  We will use the banquet tables for the meal. (Hopefully alternate meals will be available for veggies)
The Sobriety & Serenity count down for AA & Al-Anon will take place before the speaker in five (5) year increments.
Jen will get the speaker gifts at $25 each.
Keith & Sharon K. will provide the books for the Sobriety & Serenity Countdown and also the 2 corsages and 1 boutonniere needed.
Chairs will be provided for anyone who wants to come in after the banquet to hear the speaker.
The packet stuffing will be at the District Central Office conference room, Wed. at 6 PM.
The taper will tape all the panels and the two speakers.  Cliff will notify Robert.
We have 156 registrations with 148 registered for the banquet.
All panels are complete with a few changes.  The Alkathon from 3 PM Saturday to 8 AM Sunday has been changed to Boardroom #2, right after the Al-Anon Speaker. (Only changed on the notes ... The pamphlet program is written correct.  The only scratch item from the program is the Area 74 Inventory that was voted against at the Area 74 Spring Assembly.)

Notes provided by Sharon K.

Conference Planning notes 4/25/09

F Cliff W. chaired & opened with the Serenity Prayer

F In attendance were John R., Jen J., Bruce L., Pam M., Van F., Dennis S., Terry G., Cliff W., Beth L., Don L., & Aaron H., … Thanks, everyone!

F Our Conference flyer has been printed in the Now & Then, and will be until May. It is also on our district website and the Area74 website, & we have been bringing several to the monthly Intergroups.

1. Panels … Cliff has a format for panel meetings (& anonymity statement for each panel)

a. Panel #1 AA - Keith - Sponsorship … He has the three panelists (Laura K, Joanne B., John P. & Bob M.) & an MC set up.

b. Panel #2 AA - Recovery - Panel members = Kevin J., Perry G., Jeff S

c. Panel #3 AA - Unity - Chairperson? Cliff has been in contact with Neil H. (DCM district 19) however Neil has not contacted him since the first email … table till next meeting. Has anyone contacted Pat M.?? No one knows. Jen will talk to Jeanne R. … from Escanaba.

d. Panel #4 AA - Service - Jen J. (Panel members = Jerry J, Joe E., & Torv)

e. Panel #1 Al-Anon Iron River - “Experience, Strength, & Hope” (Panel members = Sharon K. (also MC), Pam M., Lisa P.)

f. Panel #2 Al-Anon Iron Mountain - “Recovery, Unity & Service … Our Transformation & Growth through Al-Anon” … Co-Chairs = McKay G. & Dannie K., panel members = Raquel G., Marsha T., Kevin R.

g. Hospitality room & Alka-thon - Coffee WILL be available all night

v Need to come up with a $$ amount to supply pop, water, snacks, donuts, etc through Pine Mountain’s suppliers … Table till next meeting. Aaron wants to know: Coke or Pepsi products? Do we really need to supply soda, water, snacks to everyone at $18.00/per? How much for some donuts & a fruit tray in the afternoon? Terry & Jen think “YES!” Cliff talked to Teres & she may be willing to let us. There are two pop/water machines … people can buy their own.

h. Spiritual panel - Chair = Terry M. Panel members = James B., Gary A., Jean P. & Don L

i. Hot-Potato meeting - Bob M may no longer be able to MC … This is an open meeting so will be involving Al-anon & AA … John found an alternate MC (Len D.) in case Bob cannot do it. We will use the Traveling Intergroup Mike for the hot potato meeting.

2. Cliff will get people for registration … He will be responsible for finding people to work.

a. Cliff talked to Office Supplies & put in an order for envelopes & plastic name tags … ($83.90 envelopes & plastic name tags) … Order has been picked up & is now at the district office … we’ve got two cash boxes & more plastic name tag holders.

b. How much seed $$ will we need? $100.00.

3. In Boardroom #2 Al-Anon speaker (1:30-3:00 PM) Al-Anon speaker will be Kevin R. Cliff will email the taper with the information. (DONE)

a. Need to pay for the tapers meals & registration (two people)

4. Alka-thon sign-up cover-letter available at Alano Club, Iron Mtn and at local meetings provided by Dennis S. Dennis & Aaron will be getting chair-people for this.

a. Aaron & Dennis have a list of people covering from 3:00 PM to 8:00 AM WOW!

5. Hospitality sign-up & Alka-thon sign up & registration sign up will not be sent any more. The chair-people will now be responsible for getting volunteers. Talk to Dennis for this.

6. Coffee crew includes Aaron H, Terry M, Jeff S. (night shift)

7. Registration - table at front entrance - chair is Cliff W

a. Envelopes will be packed with nametags, programs

b. Need someone to make signs to display above the doors, at registration, etc.

c. Cliff has a copy of the name tags & will email to Jen so we can start making them. (Bruce will email her a list of registrants)

d. Cliff W, Terry M, Paula S, Anne A, & Jen J will pack the packet envelopes of pre-registered people on Wednesday, May 13, 2009 at the District 17 Central Office in Kingsford, MI. at 6 p.m.

e. Two tables will be set up for registration … one for flyers & one for the packets & registration forms for day-of-conference registration.

f. ~ Ten extra banquets for last minute registrations

g. Buffet includes prime rib & pork tenderloin w/ wild rice … need to know how many dinners by May 5th (10 days ahead of time)

Ø Do we add extra to it? Remember, that’s extra $$!!

Ø Need to publicize the cut-off date … Talk to Teres about adding more, if need be.

Ø REMEMBER … DINNER RESERVATION CUT-OFF DATE IS May 5th.

8. Debbie G. will be MC for the conference & will introduce her sister (the speaker), Kevin J will say Grace, Terry M will close conference with prayer. (Cliff has a guide sheet for Debbie G.)

a. We will do all the readings prior to each panel

b. Anonymity statement

c. Pre-amble

d. Traditions

e. How it works

f. Read before speaker on Saturday

9. Will we have a sobriety countdown? Yes … Starting with most sobriety first then down to least.

a. After dinner ~7:00 PM just before the speaker meeting

b. Al-Anon would like to be included in the sobriety count-down … They should do it during their speaker meeting

10. Printing of Flyers was done by the Graphics department at the Tech center. Joanne, Jen & Terry will volunteer printers for posters & signs

a. 62.25 for the pamphlet BUT the activities fund would also appreciate any donation. It was suggested that 20.00 donation to Student Activity Fund also.

b. Printing party time Saturday May 9th, 2009 12:30 PM.

c. Signs - Four road signs need to be made as well.

11. Taping - Robert De'Brabant has been contacted. All taken care of.

a. He needs last names of speakers & Cliff has booked the Ski Patrol Room which is a secure room.

12. Literature/archives/Grapevine/Al-anon display - Sitzmark room. Display people include …

a. Literature: Keith Van D.

b. Public Information: Adam K.

c. Grapevine: Jeff C.

d. Treatment facilities: Marty L.

e. Al-Anon: McKay & Dannie

f. Archives: John S.

g. CPC: Pam T.

13. Professional’s Outlook Panel - participants (Joanne is the chairperson & MC) Dr Silverstein is the psychologist at VAMC, Iron Mtn … NOTE CHANGE: Chris Haserodt PA (PA to Dr Perez at VA ER) … Judge C Joseph Schwedler, Melissa Powell-Weston (prosecutor) They will discuss: Their experience with the effect of alcohol on the public & how they deal with alcohol & alcoholics in their profession. Each has 20 minutes to talk.

14. Teres (Pine Mountain) will still be doing a lunch at $11.00/plate … In the Sitzmark room. Conference participants responsible for their own lunch.

15. St Mary’s Orthodox Church will be having a fund raiser all day on Saturday. Hot dogs etc … James will get more info +/- flyers.

16. Al-Anon speaker will be Kevin R.

17. Dance: Bill Morrison will send a contract for DJ ($250.00). 9-12 on Saturday, May 16th, 2009

18. Financial - Bruce L. - He needs any estimated costs to be emailed to him.

a. Total cost: $4,098.00

b. ~106 people registered

c. ~$3,260 assets

d. Numbers for banquet need to be in 10 days prior to the conference. (No later than May 5th)

F If you want to play golf it’s $50.00 … w/10 people minimum (Teres’ deal)

F PLEASE plan to help us out with this event. We’ll need volunteers!

F Next meeting agenda: We’ll discuss seed money at the district GSR meeting (for printing cartridges, paper etc)

F Next meeting is on May 9th, 11:30 AM at the Iron Mountain Alano Club (105 W Fleshiem)

Respectfully submitted,

Jen J. District 17 secretary

Conference Planning notes 4/11/09

F John R chaired & opened with the Serenity Prayer

F In attendance were John R., Pat C., Jen J., Bruce L., Pam M., Van F., Dennis S., Terry M., Cliff W., James B., Harry S. Darl N., Nina V., & Aaron H., … Thanks, everyone!

F Our Conference flyer has been printed in the Now & Then, and will be until May. It is also on our district website and the Area74 website, & we have been bringing several to the monthly Intergroups.

1. Panels

a. Panel #1 AA - Keith - Sponsorship … He has the three panelists (Laura K, Joanne B., John P. & Bob M.) & an MC set up.

b. Panel #2 AA - Recovery - Panel members = Kevin J., Perry G., Jeff S … Pat C. will chair … Welcome back Pat!

c. Panel #3 AA - Unity - Chairperson? Cliff has been in contact with Neil H. (DCM district 19) however Neil has not contacted him since the first email … table till next meeting. Has anyone contacted Pat M.?? No one knows.

d. Panel #4 AA - Service - Jen J. (Panel members = Jerry J, Joe E., & Torv)

e. Panel #1 Al-Anon Iron River - “Experience, Strength, & Hope” (Panel members = Sharon K. (also MC), Pam M., Lisa P.)

f. Panel #2 Al-Anon Iron Mountain - “Recovery, Unity & Service … Our Transformation & Growth through Al-Anon” … Co-Chairs = McKay G. & Dannie K., panel members = Raquel G., Marsha T., Kevin R.

g. Hospitality room & Alka-thon - Coffee WILL be available all night

v Need to come up with a $$ amount to supply pop, water, snacks, donuts, etc through Pine Mountain’s suppliers … Table till next meeting. Aaron wants to know: Coke or Pepsi products? Do we really need to supply soda, water, snacks to everyone at $18.00/per? How much for some donuts & a fruit tray in the afternoon? Terry & Jen think “YES!” Cliff will talk to Teres.

h. Spiritual panel - Chair = Terry M. Panel members = James B., Gary A. & Don L

i. Hot-Potato meeting - This is an open meeting so will be involving Al-anon & AA … John found an alternate MC (Len D.). Cliff needs to ask Teres for TWO mikes for this.

2. Cliff will get people for registration … He will be responsible for finding people to work.

a. Cliff talked to Office Supplies & put in an order for envelopes & plastic name tags … ($83.90 envelopes & plastic name tags) … Order has been picked up & is now at the district office … we’ve got two cash boxes thanks to Dodie A.

3. In Boardroom #2 Al-Anon speaker (1:30-3:00 PM) Al-Anon speaker will be Kevin R. Cliff will email the taper with the information. (DONE)

4. Alka-thon sign-up cover-letter available at Alano Club, Iron Mtn and at local meetings provided by Dennis S. Dennis & Aaron will be getting chair-people for this.

5. Hospitality sign-up & Alka-thon sign up & registration sign up will not be sent any more. The chair-people will now be responsible for getting volunteers. Talk to Dennis for this.

6. Coffee crew includes Aaron H, Terry M, Jeff S. (night shift)

7. Registration - table at front entrance - chair is Cliff W

a. Envelopes will be packed with nametags, programs, and dinner tag.

b. Need someone to make signs to display above the doors, at registration, etc. We can do this at the printing party …

c. Cliff has a copy of the name tags & will email to Jen so we can start making them. (Bruce will email her a list of registrants)

d. Cliff W, Terry M, Carol S, Van F, Paula S, Anne A, & Jen J will pack the packet envelopes of pre-registered people on Wednesday, May 13, 2009 at the District 17 Central Office in Kingsford, MI. at 6 p.m.

e. Two tables will be set up for registration … one for flyers & one for the packets & registration forms for day-of-conference registration.

f. ~ Ten extra banquet tags for last minute registrations will be discussed with Teres.

g. Buffet includes prime rib & Cliff will ask about chicken/salmon & pork (A second &/or third entrée).

8. Debbie G. will be MC for the conference & will introduce her sister (the speaker, Karen N.), Kevin J will say Grace, and Terry M will close conference with prayer. (Debbie needs a guide sheet)

a. The readings, Statement of Anonymity, the Preamble, How it Works, and the Twelve Traditions will be read before the Speaker on Saturday night.

b. Will have a sobriety countdown, starting with most sobriety after the readings.

9. Printing of Flyers, tickets, & the ordering of plastic name holders and envelopes, the estimated costs TOO MUCH! Cliff proposed that we do it ourselves.

a. Printing party time Saturday May 9, 2009 at 12:30 p.m.

10. Taping - Robert De'Brabant has been contacted.

a. He needs last names of speakers & Cliff has booked the Ski Patrol Room which is a secure room.

11. Literature/archives/Grapevine/Al-anon display - Sitzmark room. Display people include …

a. Literature (Keith Van D)

b. Public Information (Adam K)

c. Grapevine (Jeff C)

d. Treatment facilities (Marty L)

e. Al-Anon?? McKay & Dannie???

f. Archives (John S) ?

g. CPC (Pam T)

12. Professional’s Outlook Panel - participants (Joanne is the chairperson & MC) Dr Silverstein is the psychologist at VAMC, Iron Mtn … NOTE CHANGE: Chris Haserodt PA (PA to Dr Perez at VA ER) … Judge C Joseph Schwedler, Melissa Powell-Weston (prosecutor) Can Cliff get a bio from Dr Silverstein for Joanne (introductions)? Dr Silverstein is on vacation, so Cliff will get it for NEXT meeting. They will discuss: Their experience with the effect of alcohol on the public & how they deal with alcohol & alcoholics in their profession. Each has 20 minutes to talk.

13. Teres (Pine Mountain) will still be doing a lunch at $11.00/plate … In the Sitzmark room. Conference participants responsible for their own lunch.

14. St Mary’s Orthodox Church will be having a fund raiser all day on Saturday. Hot dogs etc … James will get more info +/- flyers.

15. Al-Anon speaker will be Kevin R.

16. Financial - Bruce L. - He needs any estimated costs to be emailed to him. We have ~ 78 people registered.

a. Will need at least another 100 registrations  …

b. If we don’t have enough participants, we’ll need to be helped from the Area74.

c. We need to be sure we can make our final payment to Pine Mountain.

d. Numbers for banquet need to be in 7 days prior to the conference. (Probably no later than May 8th)

 If you want to play golf it’s $50.00 … w/10 people minimum ( Pine Mtn Resort's deal)

 Bruce signed contract. Coffee $18.00/gallon, soda/water $40.00/case, $18.00/dozen for donuts

 At the post-conference meeting, we’ll discuss expenses

PLEASE plan to help us out with this event. We’ll need volunteers!

 Next meeting agenda: We’ll discuss seed money at the district GSR meeting (for printing cartridges, paper etc)

 Cliff has a panel meeting format and Anonymity Statements.

 Next meetings are on April 25th & May 9th, 11:30 AM back at the Iron Mountain Alano Club (105 W Fleshiem). Please note: we'll be having a flyer printing party following the May 9th meeting.

Respectfully submitted,

Jen J. District 17 secretary

Conference Planning notes 3/28/09

F Joanne B. chaired & opened with the Serenity Prayer

F In attendance were Keith K, Sharon K., Jen J., Joanne B., McKay G., Bruce L., Pam M., Van F., Dennis S., Terry M., Jeanne J., Cliff W., James, Anne A., & Aaron H., … Thanks, everyone!

F Remember that the Conference planning committee will be meeting bi-monthly from now on. Saturdays at 11:30 AM at the Iron Mountain Alano Club (105 West Fleshiem), on the second and fourth Saturday of the month. NOTE: The next meeting will be April 11th, 2009 at 11:30 AM at the Knights of Columbus Hall … Before our Iron Mountain Intergroup.

F Our Conference flyer has been printed in the Now & Then, and will be until May. It is also on our district website and the Area74 website, & we have been bringing several to the monthly Intergroups. (Jen J. & Bruce L. will also bring a few conference pamphlets to the Gladstone Intergroup per Bruce’s suggestion.)

1. Panels

a. Panel #1 AA - Keith - Sponsorship … He has the three panelists & an MC set up.

b. Panel #2 AA - Recovery - Panel members = Kevin J., Perry, Jeff S … Pat C will chair (Aaron hasn’t talked to Pat yet to be sure he’s all set for this …)

c. Panel #3 AA - Unity - Chairperson? Cliff has been in contact with Neil H. (DCM district 19) would like to run this panel & set up with … This was voted on & passed. Panel members = Thomas A. & Pat M. … Someone will need to contact Pat & Thomas.

d. Panel #4 AA - Service - Jen J. (Panel members = Jerry J, Joe E., & Torv)

e. Panel #1 Al-Anon Iron River - “Experience, Strength, & Hope” (Panel members = Sharon K. (also MC), Pam M., Lisa P.)

f. Panel #2 Al-Anon Iron Mountain - “Recovery, Unity & Service … Our Transformation & Growth through Al-Anon” … Co-Chairs = McKay G. & Dannie K., panel members = Raquel G., Marsha T., Kevin R

g. Hospitality room & Alka-thon - Coffee WILL be available all night

v Need to come up with a $$ amount to supply pop, water, snacks, donuts, etc through Pine Mountain’s suppliers … Table till next meeting . Aaron wants to know: Coke or Pepsi products?

h. Spiritual panel - Chair = Terry M. Panel members = James B., Gary A. & Don L

i. Hot-Potato meeting - Bob M may no longer be able to MC … This is an open meeting so will be involving Al-anon & AA … John proposes to find an alternate MC in case Bob cannot do it.

2. Cliff will get people for registration … He will be responsible for finding people to work.

a. Cliff went to Office Supplies in Iron Mtn. & placed an order for envelopes & plastic name tags … ($83.90 envelopes & plastic name tags).  The order was picked up and put at the District 17 Central Office in Kingsford.

3. In Boardroom #2 Al-Anon speaker (1:30-3:00 PM) Al-Anon speaker will be Kevin R. of Iron Mountain. Cliff will email the taper with the information.

4. Alka-thon sign-up cover-letter available at Alano Club, Iron Mtn and at local meetings provided by Dennis S. Dennis & Aaron will be getting chair-people for this.

5. Hospitality sign-up & Alka-thon sign up & registration sign up will not be sent any more. The chair-people will now be responsible for getting volunteers.

6. Coffee crew includes Aaron H, Terry M, Jeff S. (night shift)

7. Registration - table at front entrance - chair is Cliff W

a. Envelopes will be packed with nametags, programs, map of the facilities. Who’ll make the map?

b. Need someone to make signs to display above the doors, at registration, etc. Cliff will do this.

c. Cliff has a copy of the name tags

d. Cliff W, Terry M, Carol S, Van F, Paula S., Anne A, & Jen J will pack the packet envelopes of pre-registered people on Wednesday, May 13, 2009 at the District 17 Central Office in Kingsford, MI. at 6 p.m.

8. Debbie G. will be MC for the conference & will introduce her sister (the speaker), Kevin J will say Grace, Terry M will close conference with prayer.

a. Need (2) MCs for area business meetings (Terry Mc Kay?)

9. Will we have a sobriety countdown? Yes … Starting with most sobriety first then down to least.

10. Printing of Flyers, programs, name tags, TOO MUCH! Cliff proposed that we do it ourselves. Joanne, Jen & Terry will volunteer printers to do work.

a. Printing party time will be decided on later …Needs to be before May 13th

11. Taping - Robert De'Brabant has been contacted.

a. He needs last names of speakers & Cliff has booked the Ski Patrol Room which is a secure room.

12. Literature/archives/Grapevine/Al-anon display - Sitzmark room. Display people (literature, etc)

13. Professional’s Outlook Panel - participants (Joanne is the chairperson & MC) Dr Silverstein is the psychologist at VAMC, Iron Mtn … NOTE CHANGE: Chris Haserodt PA (PA to Dr Perez at VA ER) … Judge C Joseph Schwedler, Melissa Powell-Weston (prosecutor) Can Cliff get a bio from Dr Silverstein for Joanne (introductions)? They will discuss: Their experience with the effect of alcohol on the public & how they deal with alcohol & alcoholics in their profession. Each has 20 minutes to talk.

14. Teres (Pine Mountain) will still be doing a lunch at $11.00/plate … In the Sitzmark room. Conference participants responsible for their own lunch.

15. Al-Anon speaker will be Kevin R. of Iron Mountain.

16. Financial - Bruce L. - He needs any estimated costs to be emailed to him. We have ~ 55 people registered.

F If you want to play golf it’s $50.00 … w/10 people minimum

F Bruce signed contract. Coffee $18.00/gallon, soda/water $40.00/case, $18.00/dozen for donuts

F Attached is a flyer that you can print out & bring to meetings WHEREVER you attend!

F At the post-conference meeting, we’ll discuss expenses

F PLEASE plan to help us out with this event. We’ll need volunteers!

F Agenda for the April 11th, meeting: Set date/time/place for printing party, hospitality room info, sign-up sheets for Alka-thon/Hospitality room, table signs, map (?)

F Cliff has a panel meeting format … Also anonymity statements, Preamble, How it Works, and the 12 Traditions to be read before the main speaker event.

Respectfully submitted,

Jen J. District 17 secretary

Next meeting is on April 11th, 2009, 11:30 AM at the Knights of Columbus Hall

Then April 25th & May 9th, 11:30 AM back at the Iron Mountain Alano Club (105 W Fleshiem)

Conference Planning notes 3/14/09

F In attendance were John R., Van F., Cliff W, Dennis S, Pam M., Bruce L, James B., Joanne B., Jen J., Anne A., & Aaron H. … Thanks, everyone!

F Remember that the Conference planning committee will be meeting bi-monthly from now on. Saturdays at 11:30 AM at the Iron Mountain Alano Club (105 West Fleshiem), on the second and forth Saturday of the month. The next meeting will be March 28th, 2009.

F Our Conference flyer has been printed in the Now & Then, and will be until May. It is also on our district website and the Area74 website, & we have been bringing several to the monthly Intergroups. (Jen J. & Bruce L. will also bring a few conference pamphlets to the Gladstone Intergroup per Bruce’s suggestion.)

1. Panels

a. Panel #1 AA - Keith - Sponsorship … He has the three panelists & an MC set up.

b. Panel #2 AA - Recovery - Panel members = Kevin J., Perry, Jeff S … Pat C will chair (Aaron will contact Pat to be sure he’s all set for this)

c. Panel #3 AA - Unity - Still looking for chair person … Panel members = Thomas A. & Pat M.

d. Panel #4 AA - Service - Jen J. (Panel members = Jerry J, Steve S. (?) Torv) & maybe Jeanne R.

e. Panel #1 Al-anon Iron River - “Experience, Strength, & Hope” (Panel members = Sharon K. (also MC), Laura K.)

f. Panel #2 Al-anon Iron Mountain - “Recovery, Unity & Service … Our Transformation & Growth through Al-Anon” … Co-Chairs = McKay G. & Dannie K., panel members = Raquel G., Marsha T., Kevin R

g. Hospitality room & Alka-thon - Coffee WILL be available all night

v Need to come up with a $$ amount to supply pop, water, snacks, donuts, etc through Pine Mountain’s suppliers … Cliff suggests $400.00 … Let’s think about it for next meeting. Aaron wants to know: Coke or Pepsi products?

h. Spiritual panel - Chair = Terry M. Panel members = James B., Gary A. & Don L

i. Hot-Potato meeting - Bob M may no longer be able to MC … This is an open meeting so will be involving Al-anon & AA … John proposes to find an alternate MC in case Bob cannot do it.

2. Cliff will get people for registration … He will be responsible for finding people to work.

a. Cliff talked to (the place that used to be) Standard Printing & put in an order for envelopes & plastic name tags … ~ $100.00

3. Karen & husband need to park their camper @ Pine Mountain Resort … Cliff talked to Teres about this & it’s FREE! Wow!

4. The Area74 Inventory will be held on Friday night (May 15th) from 7:30 to 10:30 p.m. in either the Alpine room with a two-mike setup. Six questions will be brought up & discussed. Bob M. has found a facilitator. His conference costs will be covered by the AREA … not us. We would have to pay for the extra room (Alpine room - $250.00)

5. In Boardroom #2 Al-anon speaker (1:30-3:00PM) Al-anon speaker will be McKay G with back-up being Kevin R.

6. Alkathon sign-up cover-letter available at Alano Club, Iron Mtn and at local meetings provided by Dennis S. Dennis & Aaron will be getting chair-people for this.

7. Hospitality sign-up & Alkathon sign up & registration sign up will not be sent any more. The chair-people will now be responsible for getting volunteers.

8. Coffee crew includes Aaron H, Terry M, Jeff S. (night shift)

9. Registration - table at front entrance - chair is Cliff W

a. Envelopes will be packed with nametags, programs, map of the facilities. Who’ll make the map?

b. Need someone to make signs to display above the doors, at registration, etc. Cliff will do this.

c. Cliff has a copy of the name tags (Cool Cliff!)

d. Cliff W, Terry M, Carol S, Van F, Paula S., Anne A, & Jen J will pack the packet envelopes of pre-registered people on Wednesday, May 13, 2009 at the District 17 Central Office in Kingsford, MI. at 6 p.m.

10. Debbie G. will be MC for speaker (her sister), Kevin J will say Grace, Terry M will close conference with prayer.

a. Need (2) MCs for area business meetings (Terry Mc Kay?)

11. Will we have a countdown?? Some say “yes” ... Some say “no”. Table for next meeting.

12. Printing of Flyers, tickets, & the ordering of plastic name holders and envelopes, the estimated costs TOO MUCH! Cliff proposed that we do it ourselves. Joanne, Jen & Terry will volunteer printers

a. Printing party time will be decided on later (next meeting)

13. Taping - Robert De'Brabant has been contacted.

a. He needs last names of speakers & Cliff has booked the Ski Patrol Room which is a secure room.

14. Signing (Robert A.).

15. Literature/archives/Grapevine/Al-anon display - Sitzmark room. Display people (literature, etc)

16. Professional’s Outlook Panel - participants (Joanne is the chairperson & MC) Dr Silverstein is the psychologist at VAMC, Iron Mtn … NOTE CHANGE: Chris Haserodt PA (PA to Dr Perez at VA ER) … Judge C Joseph Schwedler, Melissa Powell-Weston (prosecutor) Can Cliff get a bio from Dr Silverstein for Joanne (introductions)? They will discuss: Their experience with the effect of alcohol on the public & how they deal with alcohol & alcoholics in their profession. Each has 20 minutes to talk.

17. Teres (Pine Mountain) will still be doing a lunch at $11.00/plate … In the Sitzmark room. Conference participants responsible for their own lunch.

18. Al-anon speaker will be McKay G. (Back-up = Kevin R)

19. Financial - Bruce L. - He needs any estimated costs to be emailed to him. We have ~ 40 people registered.

F Recommendation: See, Bruce? It is all working out!

F Although Cliff W. wanted to hold out & wrangle for a lower cost, it was voted on and decided that Bruce L. WILL sign the contract with Pine Mountain THIS WEEK, before they decide to raise the prices on us.

F Attached is a flyer that you can print out & bring to meetings WHEREVER you attend!

F At the post-conference meeting, we’ll discuss expenses

F PLEASE plan to help us out with this event. We’ll need volunteers!

F Agenda for the March 28th meeting: Printing party time/place? $$ for snacks in hospitality room? Signs … Who’ll do ‘em & what’ll they say? Countdown…yes or no?

Respectfully submitted,

Jen J. District 17 secretary

Next meeting is on March 28th, 2009 11:30 AM at the Iron Mountain Alano Club (105 W Fleshiem)

Conference Planning notes 2/28/09

F In attendance were John R., Terry M, Jeff S, Cliff W, Dennis S, Mark G, Bruce L, Carol S, Joanne B, Marsha T, Jen J, Dannie K, Anne A, Aaron H. and Pat M.. … Thanks, everyone!

F Remember that the Conference planning committee will be meeting bi-monthly from now on. Saturdays at 11:30 AM at the Iron Mountain Alano Club (105 West Fleshiem), on the second and forth Saturday of the month. The next meeting will be March 14th, 2009.

F Our Conference flyer has been printed in the Now & Then, and will be until May. It is also on our district website and the Area74 website, and we have been bringing several to the monthly Intergroups.

1. Panels

a. Panel #1 AA - Keith - Sponsorship … He has the three panelists & an MC set up.

b. Panel #2 AA - Recovery - Panel members = Perry, Jeff S … Pat C will chair

c. Panel #3 AA - Unity - Still looking for chair person Panel members = Thomas A & Pat M

d. Panel #4 AA - Service - Jen J. (Panel members = Jerry J, Steve S. (?) Torv)

e. Panel #1 Al-anon Iron River - Topic/title? (Panel members = Sharon K. (also MC), Laura K.)

f. Panel #2 Al-anon Iron Mountain - “Recovery, Unity & Service … Our Transformation & Growth through Al-Anon” … Co-Chairs = McKay G. & Dannie K., panel members = Raquel G., Marsha T., Kevin R

g. Hospitality room - Coffee WILL be available all night (Open 4-11 Friday night & then Saturday 7 AM to midnight)

h. Spiritual panel - Chair = Terry M. Panel members = James B., Gary A. & Don L

i. Alka-thon - Coffee WILL be available all night

j. Hot-Potato meeting - Bob M no longer able to MC … This is an open meeting so will be involving Al-anon & AA …

2. Cliff will get people for registration … He will be responsible for finding people to work.

3. Karen & husband need to park their camper @ Pine Mountain Resort … Need to check on cost for parking there. Cliff will talk to Theresa about this.

4. On Saturday (Feb 21) Cliff participated in a Conference Call with regional Trustee (Bob M.), Delegate, alt-Delegate, & three DCM's of Area74. (The planning committee to organize a Area74 Inventory). They discussed conducting an Area74 Inventory on Friday night at the conference. After further discussion, it was agreed by all participants to hold the Area74 Inventory on Friday night (May 15th) from 7:30 to 10:30 p.m. in either the Alpine or Spruce room with a two-mike setup at the Pine Mountain Resort in Iron Mountain. Six questions will be brought up & discussed. Facilitator should be there & Bob M has a close friend who will be willing to do this. His conference costs will be covered by the AREA … not us. We would have to pay for the extra room (Alpine room - $250.00) This was voted on & approved.

5. In Boardroom #2 Al-anon speaker (1:30-3:00PM) Al-anon speaker will be McKay G with back-up being Kevin R.

6. Alkathon sign-up cover-letter available at Alano Club, Iron Mtn and at local meetings provided by Dennis S. Dennis & Aaron will be getting chair-people for this.

7. Hospitality sign-up & Alkathon sign up & registration sign up will not be sent any more. The chair-people will now be responsible for getting volunteers.

8. Coffee crew includes Aaron H, Terry M, Jeff S. (night shift)

9. Registration - table at front entrance - chair is Cliff W

a. Envelopes will be packed with nametags, programs, map (floor plan?) of the facilities.

b. Nametag holders will need to be ordered. Nametags will have stickers for those who pay for dinner.

c. Cliff W, Terry M, Carol S, Van F, Paula S., Anne A, & Jen J will pack the packet envelopes of pre-registered people on Wednesday, May 13, 2009 at the District 17 Central Office in Kingsford, MI. at 6 p.m.

10. Need MC for speaker, need someone to say Grace, need someone to close conference with prayer (Terry M)

11. Printing of Flyers, tickets, & the ordering of plastic name holders and envelopes, the estimated costs TOO MUCH! Cliff proposed that we do it ourselves. Joanne, Jen & Terry will volunteer printers

a. Printing party time will be decided on later

12. Taping - Robert De'Brabant has been contacted.

13. Signing (Robert A.). Payment? Terry M. will talk to him about signing for the speaker.

14. Literature/archives/Grapevine/Al-anon display - Sitzmark room. Display people (literature, etc) will contact Cliff about where to set up

15. Professional’s Outlook Panel - participants (Joanne is the chairperson & MC) Dr Silverstein is the psychologist at VAMC, Iron Mtn … Dr Perez-Conde (VA emergency doc … Cliff & Joanne will talk to Jeanne) … Judge C Joseph Schwedler, Melissa Powell-Weston (prosecutor) They will discuss: Their experience with the effect of alcohol on the public & how they deal with alcohol & alcoholics in their profession. Each has 20 minutes to talk.

16. Ice cream social will be scratched. Too much $$$.

17. Al-anon speaker will be McKay G. (Back-up = Kevin R)

18. Financial - Bruce L. - He needs any estimated costs to be emailed to him. We have ~ 28 people registered & if we don’t get more, our conference will be disastrous!

F Recommendation: Chill, Bruce. It’ll all work out.

F Attached is a flyer that you can print out & bring to meetings WHEREVER you attend!

F At the post-conference meeting, we’ll discuss expenses

F PLEASE plan to help us out with this event. We’ll need volunteers!

F Agenda for the March 14th, 2009: Who’s doing Grace? Introducing Speaker? MC dinner? Printing party time/place?

Respectfully submitted,

Jen J. District 17 secretary

Next meeting is on March 14th, 2009 11:30 AM at the Iron Mountain Alano Club (105 W Fleshiem)

Conference Planning notes 2/14/09

F In attendance were John R., Terry M, Jeff S, Cliff W, Aaron H, Dennis S, Bruce L, Van F, Carol S, Pam M, and James B.. … Thanks, everyone!

F Remember that the Conference planning committee will be meeting bi-monthly from now on. Saturdays at 11:30 AM at the Iron Mountain Alano Club (105 West Fleshiem), on the second and forth Saturday of the month. The next meeting will be February 28th, 2009.

F Our Conference flyer has been printed in the Now & Then, and will be until May. It is also on our district website and the Area74 website, and we have been bringing several to the monthly Intergroups.

1) Panels

a. Panel #1 AA - Keith - Sponsorship … He has the three panelists & an MC set up.

b. Panel #2 AA - Recovery - Panel members = Perry, Jeff S … Pat C will chair

c. Panel #3 AA - Unity - Still looking for chair person Panel members = Thomas A.

d. Panel #4 AA - Service - Jen J. (Panel members = Jerry J, Steve S. (?) Torv )

e. Panel #1 Al-anon Iron River - Topic/title? (Panel members = Sharon K. (also MC), Laura K.)

f. Panel #2 Al-anon Iron Mountain - “Recovery, Unity & Service … Our transformation & Growth through Al-Anon” … Co-Chairs = McKay G. & Dannie K., panel members = Raquel G.

g. Hospitality room - Coffee WILL be available all night … Sign-up sheets available. Need to start getting volunteers

h. Spiritual panel - Chair = Terry M. Panel members = James B., Gary A. & Don L

i. Alka-thon - Coffee WILL be available all night

j. Hot-Potato meeting - Bob M = MC … This is an open meeting so will be involving Al-anon & AA … Sign-up sheets now available

2) We have 36 rooms (~$60.00/room) reserved @ Pine Mountain … Chalets 24 ( $100?).

3) Shift Professional’s Outlook panel to the Alpine Room (from the Spruce Room)

4) We can seat up to 375 people for dinner (Spruce + Alpine Room), if required.

5) In Boardroom #2 Al-anon speaker (1:30-3:00PM) Al-anon speaker? Dannie K. & McKay G. working on this.

6) Alkathon start time changed from 12:00 Noon to 3:00 PM

Ø Alkathon sign-up cover-letter available at Alano Club, Iron Mtn and at local meetings provided by Dennis S.

7) Change speaker time from 6:30-8 to 7-8:30.

8) Coffee will be available 24-7 ($18.00/gallon) honor system. A coffee crew includes Aaron H, Terry M, Jeff S. Hospitality room volunteers (?) …

9) Financial

a. We will be buying dinner/room/travel/conference costs for delegate, trustee … $100 travel expenses + room costs & conference costs. Trustee Bob M and Delegate Jodie A are booked. Karen N. (AA Speaker) will notify by Feb 28th if she wants a room on charge by the Conference.

b. Treasurer Bruce L explained that the cost of putting on this 2009 Spring Conference is at $2,300 to $3,100 and rising. Rejected at this meeting was a $10 lunch provided by hostess at Pine Mtn Resort.

8) Registration - table at front entrance - chair is Cliff W.

a. Envelopes will be packed with nametags, programs, map (floor plan?) of the facilities.

b. Nametag holders will need to be ordered. Nametags will have stickers for those who pay for dinner.

c. Cliff W, Terry M, Carol S, Van F will pack the packet envelopes of pre-registered people on Wednesday, May 13, 2009 at the District 17 Central Office in Kingsford, MI. at 6 p.m.

9) Program (lay-out and design) - See attached program

10) Printing of Flyers, Tickets, and the ordering of plastic name holders and envelopes, the estimated costs by Feb 28, 2009.

11) Taping - Robert De'Brabant has been contacted for the taping requesting a locked room with four 8-ft tables and two registration & dinner tickets for the Conference.

12) Signing (Robert A.)

13) Literature/archives/Grapevine/Al-anon display - Sitzmark room

14) Unity panel - participants (Joanne is the chairperson & MC) Re-name to Professional’s Outlook Panel - POP (Dr Silverstein is the psychologist at VAMC, Iron Mtn … Dr Perez-Conde (VA emergency doc … Jeanne will ask him) … Judge C Joseph Schwedler, Melissa Powell-Weston (prosecutor) They will discuss: Their experience with the effect of alcohol on the public & how they deal with alcohol & alcoholics in their profession. Each has 20 minutes to talk.

15) Ice cream social will be set up at Famers on Saturday 5-16-09 with Four flavors?

F I will send the amended layout set up by John to help organize our efforts. Please have a look at this and decide where/when you’d like to help. Copies of sign-up sheets to bring to your weekly meetings are available

F Also attached is a flyer that you can print out & bring to meetings WHEREVER you attend!

F PLEASE plan to help us out with this event. We’ll need volunteers!

F Agenda for the February 28th, 2009 includes Printing costs, etc.

Respectfully submitted,

Jen J. District 17 secretary

Next meeting is on February 28th, 2009 11:30 AM at the Iron Mountain Alano Club (105 W Fleshiem)

Conference Planning notes 1/24/09 

F GREAT TURN OUT! In attendance were John R., Jen J, Raquel G., Bruce L., Mary K., Thomas A., Lyle N., Dannie K., McKay G., Cliff W., Dennis S., Aaron H., Pat C., Perry G., & Joanne B. … Thanks, everyone!

F Remember that the Conference planning committee will be meeting bi-monthly from now on. Saturdays at 11:30 AM at the Iron Mountain Alano Club (105 West Fleshiem), on the second and forth Saturday of the month. The next meeting will be February 14th, 2009.

F Our Conference flyer has been printed in the Now & Then, and will be until May. It is also on our district website, and we have been bringing several to the monthly Intergroups. Cliff checked the Area website, & our flyer WAS NOT posted. He sent an email to Dave S to correct that problem.

1) Panels

a. Panel #1 AA - Keith - Sponsorship … He has the three panelists & an MC set up.

b. Panel #2 AA - Recovery - Panel members = Perry … Pat C will chair

c. Panel #3 AA - Unity - Still looking for chair person Panel members = Thomas A.

d. Panel #4 AA - Service - Jen J. (Panel members = Jerry J, Steve S. (?) Torv )

e. Panel #1 Al-anon Iron River - Topic/title? (Panel members = Sharon K. (also MC), Laura K.)

f. Panel #2 Al-anon Iron Mountain - “Recovery, Unity & Service … Our transformation & Growth through Al-Anon” … Co-Chairs = McKay G. & Dannie K., panel members = Raquel G.

g. Hospitality room - Coffee WILL be available all night … Sign-up sheets available. Need to start getting volunteers

h. Spiritual panel - Chair = Terry M. Panel members = James B., Gary A. & Don L

i. Alka-thon - Coffee WILL be available all night

j. Hot-Potato meeting - Bob M = MC … This is an open meeting so will be involving Al-anon & AA … Sign-up sheets now available

2) We have 36 rooms (~$60.00/room) reserved @ Pine Mountain … 24 Chalets?

3) Shift Professional’s Outlook panel to the Alpine Room (from the Spruce Room)

4) We can seat up to 375 people for dinner (Spruce + Alpine Room), if required

5) In Boardroom #2  Added an Al-anon speaker (1:30-3:00PM) Al-anon speaker? Dannie K. & McKay G. working on this.

6) Alkathon start time changed from 12:00 Noon to 3:00 PM

Ø Dennis will bring a cover-letter for the Alkathon sign-up to next meeting

7) Change speaker time from 6:30-8 to 7-8:30.

8) Coffee will be available 24-7 ($18.00/gallon) honor system. Need a coffee crew - Hospitality room volunteers (?) …

9) Financial

a. We will be buying dinner/room/travel/conference costs for delegate, trustee … $100 travel expenses + room costs & conference costs.

b. Literature, archives, Grapevine area - Set up in Sitzmark room (?)

8) What will be done at the door? … Table all this till next meeting

a. Envelopes will be packed with nametags, programs, map (floor plan?) of the facilities.

b. Nametags will need to be ordered (Cliff again). Nametags will have stickers (a color star) for those who paid for dinner.

c. Cliff will pack the packets (or do them at one of our meetings with our help)

9) Program (lay-out and design) - See attached program

10) Printing?? Of flyers/program/tickets. Cliff will take care of that also.

11) Taping? Needs a locked room & 4 8 ft tables

12) Signing (Robert A.)

13) Literature/archives/Grapevine/ CPC, Al-anon display - Sitzmark room

14) Unity panel - participants (Joanne is the chairperson & MC) Re-name to Professional’s Outlook Panel - POP (Dr Silverstein is the psychologist approached by Cliff … Dr Perez-Conde (VA emergency doc … Jeanne will ask him) … Judge C Joseph Schwedler, Melissa Powell-Weston (prosecutor) They will discuss: Their experience with the effect of alcohol on the public & how they deal with alcohol & alcoholics in their profession. Each has 20 minutes to talk.

15) Ice cream social is under discussion for Saturday, May 16th.

F I will send the amended layout set up by John to help organize our efforts. Please have a look at this and decide where/when you’d like to help. Copies of sign-up sheets to bring to your weekly meetings are available

F Also, there is a flyer that you can print out & bring to meetings WHEREVER you attend!

F PLEASE plan to help us out with this event.

F Agenda for the February 14th, 2009 include UPDATES!!!

Respectfully submitted,

Jen J. District 17 secretary

Next meeting is on February 14th, 2009 11:30 AM at the Iron Mountain Alano Club (105 W Fleshiem)

Conference Planning notes 1/10/09

F In attendance were Todd, McKay, Anne, Joanne, Jeanne, Jen, John, Don, Aaron, Kevin, Cliff, Angie, & Bruce.

Saturday, Jan 10th, 2009 meeting -

1) Need a contact person for Area 74 - In order to get the flyer out

a. Jennifer will email Dodie A to ask her if we can get our flyer on the Area 74 website AND on her email list.

b. Jen will send our flyer out to the Intergroup minute recipients today. (That’s about 110 people from all over the U.P.)

2) Set up people/topics for panels (Both Al-anon & AA)

a. Panel #1 AA - Keith - Sponsorship … He has the three panelists & an MC set up. Way to go, Keith!

b. Panel #2 AA - Recovery

c. Panel #3 AA - Unity

d. Panel #4 AA - Service - Jen J. (Jen will talk to Torv & Pam about being panelists)

e. Panel #1 Alanon Iron river (Sharon will be on the panel, but is not willing to be the MC or Chairperson … SO we need Al-anon people from IR to take care of this panel … Joanne will talk to Sharon K. about getting some members from IR)

f. Panel #2 Alanon Iron mountain - McKay G. & Dannie K.

g. Hospitality room - Bruce/Todd check to see about coffee availability & room till midnight on Saturday.

h. Alkathon - Bruce/Todd check on coffee/room availability ALL night on Saturday

i. Hot-Potato meeting - Bob M = MC … This is an open meeting so will be involving Al-anon & AA we need to print out lists for volunteers … Jen will have that at the next meeting

j. Time can be split between delegates report & outgoing trustee (Bob M.) report (1:00 to 2:30) … 45 minutes a piece.

3) Financial (Bruce has this well in hand ... and applications have been trickling in … we’ve gotten two so far!!)

a. Unfortunately we’re already spending $$ we don’t have

b. Who will we be buying dinner/room/travel/conference costs for? Delegate, speaker, trustee … $100 travel expenses + room costs & conference costs.

c. Cliff invited the archives, literature, treatment, Grapevine chair … what room should we use for their displays? Cliff will check on that. Maybe the Sitzmark room?

d. What will be done at the door?

v Envelopes will be packed with nametags, programs, map (floor plan?) of the facilities.

v Nametags will need to be ordered (Cliff again). Nametags will have stickers for those who paid for dinner.

v Cliff will pack the packets (or do them at one of our meetings with our help)

4) Program (lay-out and design) - Jen will set up a program on the computer for next meeting & we’ll table till next meeting

5) Printing?? Of flyers/program/tickets. Cliff will take care of that also.

6) Taping? Who’s going to do it? Bruce will contact Bob A about that (Bruce has his email address)

a. Signing (Robert A. has already volunteered … we’ll need to let him know when & where.)

7) Unity panel - participants (Joanne is the chairperson & MC)

a. Re-name to Professional Outlook Panel - POP (Dr Silverstein is the psychologist approached by Cliff … Dr Perez-Conde (VA emergency doc … Jeanne will ask him) … Judge C Joseph Schwedler, Melissa Powell-Weston (prosecutor) They will discuss: Their experience with the effect of alcohol on the public & how they deal with alcohol & alcoholics in their profession. Each has 20 minutes to talk.

8) Do we want a report by the outgoing trustee (Bob M)? When during the conference will this be done? (See above #2 j)

F Attached is the layout set up by John to help organize our efforts. Please have a look at this and decide where/when you’d like to help. Jen will print out copies of these to bring to your weekly meetings

F Also, there is a flyer that you can print out & bring to meetings WHEREVER you attend!

F PLEASE plan to help us out with this event.

F Agenda for the 24th: Program, taping, printing, panels

Respectfully submitted,

Jen J. District 17 secretary

Next meeting is on January 24th, 2009 11:30 AM at the Iron Mountain Alano Club (105 W Fleshiem)

Conference Planning notes 12/30/08 -

In attendance were Jeanne, Jen, Cliff, Bruce, John, James, & Kevin.

The Area 74 Spring Conference flyer has been printed in the Now & Then, and will be until May.  The flyer is also on our district website (http://district17a74.org )and we have been bringing several to the monthly Intergroups.  Cliff will bring a stack to the special Assembly on Jan 3rd, in Three Lakes.

Remember that the Conference planning committee will be meeting bi-monthly from now on. Saturdays at 11:30 AM at the Iron Mountain Alano Club (105 West Fleshiem), on the second and forth Saturday of the month. The next meeting will be January 10th, 2009.

Agenda for Saturday, Jan 10th, 2009 meeting - (Then Jan 24th, 2009)

Need a contact person for Area 74 - In order to get the flyer out

Set up people/topics for panels (Both Al-anon & AA)

Financial (Bruce has this well in hand ... and applications have already been trickling in)

Need to figure out what will be done (packets?) at the door (What will the participants pick up at the door … tickets, programs, name-tags, etc)

Program (lay-out and design)

Printing?? Of flyers/program/tickets/name-tags

Taping? Who’s going to do it?

Signing (Robert A.)

Unity panel - participants (Joanne is the chairperson)

Do we want a report by the outgoing trustee (Bob M)? When during the conference will this be done?

                   Attached is the layout set up by John to help organize our efforts. Please have a look at this and decide where you’d like to help.

Also, there is a flyer that you can print out & bring to meetings WHEREVER you attend!

PLEASE plan to help us out with this event. We’ll need many volunteers, and so far we have ten solidified.

Respectfully submitted,

Jen J. District 17 secretary

May 2009 Spring Conference planning committee meeting minutes:   October 28th, 2008

2009 Spring Conference: The next meeting will be VERY IMPORTANT, since we’ll be coming up with a brochure. There will be a conference planning meeting immediately preceding the district meeting at 6:00 PM. PLEASE TRY TO ATTEND. For more information, call Jennifer 906-396-2668

May 2009 Spring Conference planning committee meeting minutes:   August 26th, 2008

This was a very productive meeting & the enthusiasm was great to see. Thanks for wonderful ideas & constructive input. Let’s keep it up & get EVERYONE involved. What a perfect was to stay sober!

The established dates for the 2009 Area 74 spring conference are 15th, 16th, & 17th of May 2009. The place is at Pine Mountain (PM) Resort in Iron Mountain.

Our theme is: "Celebrating the Trillium … Recovery, Unity, & Service" … Legends to Legacy. Floyd (through his friend Marie) has provided several pictures of trilliums that can be worked into a banner. Dennis has agreed to help with this.

Questions that we still need to ask Pine Mountain (PM): Can we use a suite for our Hospitality

Room instead of one of our conference rooms? Can we provide doughnuts & fruit for the Hospitality Room? How about coffee? What time can we begin serving coffee in the Hospitality Room? Can we have coffee all night at our Marathon meeting? Will they (PM) provide a continental breakfast on Sunday? Or can we do the doughnut thing? How long will clean-up after dinner take? (How much time is needed following dinner & before our speaker?) Rather that an alcohol bar, would PM be willing to have an "Ice Cream" bar? Can we bring in candy for the meetings? We also need to find out about using Area 74’s tax exempt number.

A time-table was discussed & here’s the tentative schedule:

Friday, 15 May, 2009:

Registration (Check-in) will be from 4-10

"Hot Potato" meeting from 7-10

Hospitality Room" - 4-10

Saturday, 16 May, 2009:

Registration - 7 a.m. - 4 p.m.

AA panel #1, AA panel #2, Alanon panel #1 - 9-10:15

AA panel #3, AA panel #4, Alanon panel #2 - 10:45-12 Noon

Lunch - Noon -1 p.m.

Marathon meeting - Noon-8:00 AM Sunday

Unity Panel - 1-3

Dinner - 5:00

Speaker - 6:30

Dance/Entertainment - 8-12 Midnight

Sunday, 17 May, 2009:

Spirituality Panel - 8:30-10:00

Rooms for panels are Boardroom 1 - Hospitality(?), Boardroom 2 - Alanon panel, Sitzmark room - AA panel, Alpine room - AA panel, Spruce room - Banquet/Speaker/dance.

Temporary panel times are 9-10, 11-12, with a "Unity" panel to be held Saturday afternoon. Suggestions for panel participants include a judge &/or a prosecutor (Joanne has secured promises from the Judge in Crystal Falls & the Prosecutor), a psychiatrist (Cliff will ask Dr. Silverstein from the VA), an emergency doctor (Angie will ask Dennis W.), & a counselor (Steve &/or Aaron will talk to Don).

An entertainment committee will begin working on the music by contacting Bill Morrison (DJ), the band "Hourglass" (Jeanne was present & will be willing to work on this), & Jen will speak to Rose K. about the sober band they had for their Intergroup in May. Sunday will wrap-up with the theme of spirituality. We bagged the "old-timers" idea, since some newbies have significantly more spirituality that many older AAs. Jean P. has agreed to be on this committee & Jean will help work on the registration committee.

By consensus, our Keynote speaker for Saturday night will be Karen N. from Kenosha (Coincidentally, Debbie’s sister!) She has agreed, & will be in town on September 24th, if we need to meet with her for any reason.

Iron River Alanon will be responsible for one Alanon panel (Sharon K) & Iron Mountain Alanon (McKay G.) will be in charge of the other.

Panel Topics (tentative & subject to change):

AA panel #1 - Sponsorship (Iron River)

AA panel #2 - Home group

AA panel #3 - Service

AA panel #4 - Traditions

Alanon Panel #1 - ? (Suggestions include anything that fits into our theme of Unity, Recovery, & Service)

Alanon panel #2 - ?

Sunday AM Spirituality panel consists of Terry (MC) James, Gary, & Jean

**Panels typically include three people & an MC. Each person speaks for ~ 15 minutes, with 15 minutes for comments/questions.

May 2009 Spring Conference planning committee meeting minutes: July 29, 2008

The established dates for the 2009 Area 74 spring conference are 15th, 16th, & 17th of May 2009. The place is at Pine Mountain Resort in Iron Mountain.

Our theme was pretty much agreed upon: "Celebrating the Trillium … Recovery, Unity, & Service" … Legends to Legacy. Floyd has provided several pictures of trillium that can be worked into a banner. Dennis has agreed to help with this.

Questions that we need to ask Pine Mountain: Can we use a suite for our Hospitality?

Room instead of one of our conference rooms? Can we provide doughnuts & fruit for the Hospitality Room? How about coffee? What time can we begin serving coffee in the Hospitality Room? We also need to find out about using Area 74’s tax exempt number (Iron River Alano Club has also offered to let us use theirs)

A timetable was discussed & tentatively decided on: Registration (Check-in) will be from 4-10 on Friday night (May 15th), with a "Hot Potato" meeting from 7-10 that night. The "Hospitality Room" will have coffee & treats beginning at 4 P. M. & closing up by 10:00 on Friday & will be open for business by 6:00 or 7:00 A.M. on Saturday. Panels will begin at 9:00 A.M. Saturday, with two AA panels & an Alanon panel running simultaneously.

Rooms for panels are Boardroom 1 Hospitality(?), Boardroom 2 - Alanon Panel, Sitzmark room - AA panels, Alpine room - AA panels, Spruce room - Banquet/Speaker/dance.

Temporary panel times are 9-10, 11-12, with a "Unity" panel to be held Saturday afternoon. Suggestions for panel participants include a judge &/or a prosecutor (Joanne will approach those people), a psychiatrist (Cliff will ask Dr. Silverstein from the VA), an emergency doctor (Angie will ask Dennis W.), & a counselor (Steve &/or Aaron will talk to Don).

The marathon AA meeting will begin at 12:00 Noon on Saturday & end early on Sunday.

An entertainment committee still needs to be formed (Emily, Jeanne, & Paula may be willing to work on this), since we need to have some sort of entertainment for Saturday night following the speaker. Sunday will be wrap-up with an old-timer panel with the theme of spirituality. Jean P. & Sharon K. has agreed to be on this committee, as well as work on the registration committee.

We still need to start assembling AA panels & Alanon panels & find a Keynote speaker for Saturday night. Jay, Mitch, & Tom listened to the CDs provided by Debbie & suggested Karen or Jack for a speaker. Steve will listen & provide his input. Gary L. was suggested by Cliff.

It was also suggested that we approach the larger groups in the area & assign them each a panel based on our themes of Unity, Recovery, & Service. Iron River Alanon will be asked to be responsible for one Alanon panel & Iron Mountain Alanon will be in charge of the other.

Suggestions for panels included sponsorship & importance of the home group.

May 2009 Conference planning committee meeting minutes: June 24th, 2008

The established dates for the 2009 Area 74 spring conference are 15th, 16th, & 17th of May 2009. The place is at Pine Mountain Resort in Iron Mountain.

Our theme was pretty much agreed upon: "Celebrating the Trillium … Recovery, Unity, & Service" … Legends to Legacy.

Floyd has agreed to work on the banner … A trillium with the words "Service", "Unity", & "Recovery" written on each of the three petals.

Steve confirmed that this conference will be just for fun … one giant party … with no business being conducted.

A time-table was discussed & tentatively decided on: Registration (Check-in) will be from 4-10 on Friday night (May 15th), with a "Hot Potato" meeting from 7-10 that night. The "Welcome room" will have coffee & treats beginning at 4 & closing up by 10:00 on Friday, & will be open for business by 6:00 or 7:00 AM on Saturday. Panels will begin at 9:00 AM Saturday, with an AA panel & an Alanon panel running simultaneously. Temporary times are 9-10, 11-12, with a "Unity" panel to be held Saturday afternoon. This panel will include members of the medical & legal communities, as well as family members. The marathon AA meeting will begin at 12:00 Noon on Saturday & end early on Sunday. An entertainment committee still needs to be formed (Emily, Jeanne, & Paula may be willing to work on this), since we need to have some sort of entertainment for Saturday night following the speaker. Sunday will wrap-up with an old-timers panel &/or a spiritual panel.

We still need to start assembling AA panels & Alanon panels & find a Keynote speaker for Saturday night. Jennifer & Jay will listen to the CDs provided by Debbie & make suggestions for a speaker. We also need to confirm check-out times, decide on cost, & begin working on a registration form.

TUE, MAY 27: 2009 Spring Conference: The established dates for the 2009 Area 74 spring conference are 15th, 16th, & 17th of May 2009. The place is at Pine Mountain Resort in Iron Mountain. We discussed menus for our buffet, as well as establishment of panels. Aaron & Dennis agreed to chair the hospitality committee & handle the marathon meeting. Jen will head the Alanon committee. & work on establishing Alanon panels for our theme ~. Which brought us to the next topic? : a theme. Since it is a spring conference, Dennis & Cliff suggested "Celebrating the Trillium …  Recovery, Unity, & Service" … Legends to Legacy. Jen will ask Floyd about getting a picture of a Trillium for our banner. For the next conference meeting, we need to contact Dodie, Steve, or Len to find out if this is a working conference or just for fun. We also need to start assembling AA panels & find a Keynote speaker for Saturday night. We decided not to open a new P.O. Box as we can just use our District Box.  Any questions, please contact Steve S. (906)-774-8258.